2008 ADHO Steering Committee Actions
University of Oulu, Finland : Mon 23 June & Wed 25 June 2008
ACTIONS arising from Meetings
FIRST MEETING : MON 23 JUNE 2008
5.3 Revenue distribution 2008 and SC member numbers 2008-09
ACTION: HS, LH, RS respectively to request appointment of ADHO SC members June 2008 - June 2009 from ALLC, ACH & SDH/SEMI executive committees, and to report back to follow-up ADHO SC meeting on Wed 25 June.
Note: This action was completed and reported in Minute 12.2.
7. Publications
7.1 Publications Committee report
ADHO website needs overhaul.
ACTION: JU will review and advise.
AGREED: To accept proposal of Pubs Ctee, and recommend to association committees to agree funds to support a systems developer/manager for ADHO publications activity to make integration and scaling of the infrastructure possible. This would include Conftool. JU recommends starting with a backstop budget of 6,000 USD p.a. to enable integrated development of infrastructure and longer-term maintenance. This would cover notional 1 day per month of a systems developer/manager. This sum to be added to the planned expenditure for 2008.
Prop: CB Sec: EO Nem con
ACTION: HS, JU, RS to propose additional expenditure to respective association committees.
Note: This action was completed and reported in Minute 12.1.1.
7.2 LLC report
Plagiarism a serious issue. PT reported that OUP's Manuscript Central is planning pilot with CrossCheck software.
ACTION: MD & PT to propose LLC as a guinea pig in the pilot.
7.3. OUP report
ACTION: LH will check that LLC is linked from arts-humanities.net.
7.4 DHQ report
ACTION: JU will discuss with JF editorial process involved in development of shared bibliographic database to ensure widest value across the community. Import/export facilities will be particularly important. LH will suggest Torsten Reimer talks to JF about bibliography he is constructing.
7.5 Text Technology
RS reported that because of concerns and problems with McMaster, 2007 subvention from ADHO was not used for TT. SDH/SEMI is working to withdraw from TT, and is considering proposing a new SDH/SEMI electronic journal to integrate with DHQ and LLC, with emphasis on 'sustainable integration', especially in regard to multi-lingual publication. SDH/SEMI and Pubs Ctee will put forward a full proposal in due course.
ACTION: RS will follow up within Pubs Ctee, and then will present proposal to SC.
8.2 Conference protocol and annexes, including guidance documents
ACTION: CCC Chair to oversee further editing and completion of Protocol Annex and Guidelines documents. ALL to review and send comments to CCC Chair.
ACTION: Claire Warwick and RS to draft Guidelines for Programme Committee for discussion by CCC and then by SC.
ACTION: JU, RS + Sara Schmidt to prepare documentation for Conftool and the abstract publication system.
8.2.7 Memorandum of Understanding between ADHO and Local Organiser
ACTION: CCC to carry forward and complete the drafting of the framework Memorandum of Understanding between ADHO SC and the Local Organiser of a DH conference.
8.7 2010: request to ALLC Committee for proposals for PC Chair
ACTION: HS will raise this in ALLC Committee meeting.
Note: This action was completed and reported in Minute 14.
9. Multi-Lingual Multi-Cultural Committee
ACTION: JU and EB will review possible use of Conftool to provide data for MLMC research.
ACTION: JU will investigate possibility for Conftool to be used in preparation and hosting of multi-lingual versions of the conference call for proposals.
RE-CONVENED MEETING : WED 25 JUNE 2008
12.1.2 Awards Committee and protocols.
ACTION: HS to initiate and manage email discussion among Association committees and SC, beginning with circulation of the ALLC discussion. HS to take responsibility for the refinement of the Fortier Prize protocol.
ACTION: HS to revise Awards Committee protocols as agreed in the SC meetings.
12.1.3 Revised budget & revenue sharing 2008.
ACTION: HS and RS to continue the discussion of the SDH/SEMI share outside the meeting, and to consider whether other types of modelling may be possible.
15.3 Peer review
ACTION: RS will ask Pubs Ctee to consider a role as recipient of requests for peer review participation.
16. Any other business
16.1 MLMC Chair & Conference PC
AGREED: Chair of MLMC Committee should be included as a lurker on the PC email list.
ACTION: JU will amend protocol, and will add EB to PC2009 list.
16.2 Governance protocol
AGREED: Governance protocol should stipulate that all members of committees must be paid-up subscribers.
ACTION: HS to review governance protocol and recommend changes.
16.3 Conferences venues
AGREED: CCC should be asked to review possibilities and implications of conference being held outside N America and Europe.
ACTION: As incoming CCC Chair, JU will lead a review of Conference venues
16.4 Poster prize
AGREED: A good idea to introduce a certificate for the Poster Prize winner.
ACTION: JU will review CCC documentation with regard to the Poster Prize, including specifying it as a LO responsibility and requirement for a certificate for the winner(s).
16.5 Conftool & conference abstracts
ACTION: JU will review CCC documentation with the intention of making it a requirement for LO to use ADHO system for production of abstracts with effect from the 2009 conference.
Resp: Harold Short, ADHO Steering Committee Secretary
Date: 3 July 2008
Status: Draft for review by SC
-- Main.HaroldShort - 03 Jun 2009