2009 ADHO Steering Committee Agenda

University of Maryland, USA : Sat 20 June & Man 22 June 2009

AGENDA

NOTE 1 Documentation for agenda items is indicated as follows:

  • D : written document is available in the 'Documents for the meeting' section
  • d : written document is expected, and will be uploaded to the 'Documents for the meeting' section
  • T : written document will be tabled at the meeting
  • O : oral report/presentation will be made at the meeting

NOTE 2 Certain agenda items need to be taken at specific times, in particular to accommodate invited participants. The agenda items currently scheduled in this way are:

  • Sat 20th 2.00pm : Item 8.4 - report on 2009 conference preparations
  • Sat 20th 2.30pm : Item 8.6 - proposals to host 2011 conference *** 2.30 - Stanford; 3.00 - Nebraska-Lincoln

FIRST MEETING : SAT 20 JUNE 2009

  1. Attendance and Apologies; Agenda
  2. Minutes of Oulu meeting, 23 & 25 June 2008 - D
  3. Matters arising - D (Action items)
  4. Chair's report - D
  5. Finances
    1. Treasurer's report - D
    2. LLC finances 2008
      • OUP statement of account - D
      • Independent Examiner statement of account (extract) - D
    3. ADHO budget and revenue distribution 2009 - D x2
    4. Recommendations on budget and revenue distribution 2009 and SC member numbers 2009-10
    5. Confidentiality vs transparency in ADHO finances
  6. Membership services
    1. Membership Services Co-ordinator report - D
    2. Proposal on Membership Services Co-ordinator roles - D
    3. Benefits of and/or need for new Publicity Officer role
  7. Publications
    1. Publications Committee report - D
    2. LLC report - D
    3. OUP report - T
    4. Pricing of LLC subscriptions
    5. DHQ report - D
    6. Report on Digital Studies/Le champ numérique - D
    7. Humanist report - D
    8. Interdisciplinary Science Reviews report - D
    9. Computers in the Humanities Working Papers report - D
    10. Topics in the Digital Humanities series: report - D
    11. Digital Research in the Arts and Humanities series: report- D
    12. Journal scope: report - D
    13. Inventory of past conference proceedings: report - D
    14. Publications Committee revised protocol - D
    15. Publications Committee actions: report - D
  8. Conferences
    1. Conference Coordination Committee report - D
    2. Conference protocol and annexes, including guidance documents (Current drafts may be found in the Working Documents section of the ADHO SC twiki)
      1. Gudelines for prospective hosts
      2. Gudelines for presenters
      3. Gudelines for session chairs
      4. Revision of Protocol Annex
      5. Memorandum of Understanding between ADHO and Local Organiser
    3. 2008 : report on publication of selected papers - O [Deferred to Mon 22 meeting]
    4. 2009 : reports from PC and Local Organiser - O  *** 2.00pm
    5. 2010 : reports from PC and Local Organiser - O [Deferred to Mon 22 meeting]
    6. 2011 : proposals from prospective hosts - O   *** 2.30pm : Stanford; 3.00pm : Nebraska-Lincoln
    7. 2011 : request to ACH Committee for proposals for PC Chair
  9. Multi-Lingual Multi-Cultural Committee
    1. Report of MLMC Chair - D
    2. Research Report - D
  10. Awards Committee
    1. Report of Awards Committee Chair - D
    2. Busa Award 2010- O
    3. Zampolli Award 2011 - O
    4. Unified conference bursaries scheme: revised protocol - D [To be continued in Mon 22 meeting] 
    5. Proposed protocol for Fortier Award - D [Deferred to Mon 22 meeting]
  11. Admission of new Constituent Organisations [Deferred to Mon 22 meeting] 
    1. Plan of action

RE-CONVENED MEETING : MON 22 JUNE 2009

Business deferred from June 20 meeting

  • 5.4 : ADHO SC numbers

  • 8.3 : Conf 2008 papers

  • 8.5 : Conf 2010 update

  • 10.4 : Bursaries protocol

  • 10.5 : Fortier protocol

  • 11.1 : Admissions

  1. Follow-up Business

    1. Ratification of decisions

      1. Revised budget & revenue sharing 2009.

    2. Membership of ADHO Steering Committee 2009-10

      • ACH - 2 members
      • ALLC - 4 members
      • SDH/SEMI - 1 member

    3. Election of Chair 2009-10

  2. Appointments 2009-10

    1. Secretary

    2. Treasurer (ALLC Treasurer)

    3. Membership Services Co-ordinator

    4. Publicity Co-ordinator

    5. Chair, Publications Committee

    6. Chair, Conference Co-ordinating Committee

    7. Chair, Multilingual and Multicultural Committee

    8. Chair, Awards Committee

  3. Appointment of Programme Committee Chair 2011

  4. Confirmation of Programme Committee 2010 members

  5. Notification of Programme Committee 2011 members

  6. New opportunities

  7. Any other business

Resp: Harold Short, ADHO Steering Committee Chair
Date: 13 June 2009
Status: Meeting document

 

-- Main.HaroldShort - 03 Jun 2009